COREDINATE offers three formats for this one of the key requirements of any workforce management system and with today’s technology, you can see in real time the progress of your tours and patrols: NFC tags, bluetooth beacons, GPS location points.
Patrols and tours can be diverse and cover multiple scenarios.
Upclose and dangerous: NFC tags must be tagged in a 5 mm proximity giving the guard no option than be at the right point at the right time.
Need a little distance: Bluetooth Beacons will be checked within a 5 - 10 metre configurable radius in situations where it does not make sense for a guard to be on the specific spot. Example, picture a derelict industrial premise in a secluded industrial estate, the patrol can just pass by and he will have made the checkpoint, even without taking the device out of its holder/pocket.
I am in the correct larger area: GPS Points can prove unreliable where points operate better when positioned at least 200 meters from the next nearest, but ideal for large area patrols.
Mix & Match: Each of COREDINATES checkpoint possibilities suit different client requirements, logistic requirements and preferences or simply where many customers in a close proximity require separate reports. Simply mix and match all possibilities and schedule your patrols to pick up the required data for the required reports. Each discipline behaves in the exact same way - with COREDINATE, you have a choice.
Geschäftsleitung, Held Security
It improved the workflow for us, we work a lot faster and more efficiently, because the data, that gets gathered through the phone application, is immediately available on the PC/Tablet and even available for our Clientèle to access. We have no need for a a data collector, where you can see the data only after the tour and the division manager and the customer can virtually follow where the guard is “live”.
Tracking the progress of your employees, contractors or subcontractors as they carry out tours or patrols in a variety of situations, a workforce management system helps to have a system of record that collects all relevant data and provides a method of output that can be used as proof of, for insurance or other legal requirements. Checkpoints can be positioned in specific locations that help map out the route, or plan/schedule tasks activities and enable the completion of task forms, checklists or more so, incident reports.
Combining GPS tracking, lone worker protection, detailed reporting, case management, key management, COREDINATE is a workforce management solution that caters for every aspect of the day to day work of your workers that are "on the move".
Never forget WHAT to do, WHEN to do it, WHERE to do it, HOW to do it, WHO to do it.
With COREDINATE, all bases are covered, be alerted when things go off schedule. Be informed when everything is done - in real time.
Through COREDINATE it was possible to keep our employees control steps/tasks on their smartphone always up-to-date. The patrols can be tracked in real time.
Accuracy in an incident report is paramount. What happened, when it happened, who/what was involved? Photographic evidence, detailed description of the occurrence and instant alerting.
As opposed to traditional follow up paperwork, utilizing the smartphone to complete and file the incident report has never been easier. No more tatty rain soaked or crumpled paperwork, a clean seamless input (with dictaphone possibility) instantly submitted and available to see in real time.
And with COREDINATE tickets, easily manage and monitor all follow up tasks through to case closed and completed.
Present in real time detailed incident reports with captured visual evidence. Enable operations managers and clients to be aware and make the relevant decisions in a timely manner.
After the first input, our employees were convinced that the digital input a photo-upload was by far an easy process for recounting exact details on an “as it happened basis”
Security guards, cleaners, maintenance personnel, healthcare workers all have in the course of their day numerous tasks which need to be executed. Even proof of the task may need to be shown. With COREDINATE easily attach the tasks to the client zone or area, or specifically to an NFC tag.
The task will appear and the employee marks it as done, or alternatively, attach a complete task list or check list to the task for form completion and submission.
With COREDINATE „I forgot", "I didn't know ", "you didn't tell me" are phrases that will be in the distant past. Your employees will easily see what has to be done, and additionally, be reminded of outstanding tasks ensuring increased accountability, better results and better service.
Leitung Alarmempfangs- und Interventionsstelle, Pond Security Service GmbH
In a direct comparison with other systems, COREDINATE sets itself apart through the intuitive usability of the execution logs and handling instructions. Along with that it is possible to have a swift and flexible connection through the online portal, so that we can react to the client’s requests.
Exercise your duty of care, health safety and welfare at work by applying COREDINATE Lone Worker Protection. More than a call check, the system monitors the activities of the employee and will alert when abnormalities occur. Additionally, there are regular messages sent to the device for employee confirmation. If no response to initial alerts, the lone worker alarm will be activated and a voice communication will be sent to the desired alarm respond. The sound is very clearly an alarm.
Locating your "man-down" is also possible as you can receive by e mail and alert with last known positions, or through GPS tracking and the alarm receiver will have the ability to dispatch help and assistance to the coordinators.
Built-in Panic Button: Sonim XP8 is a rugged, long life battery android smartphone with a built-in panic button supported by COREDINATE. Perfect for the lone worker in remote, dangerous or vulnerable situations.
Our lone worker safety adheres to the strict regulation of the VDE V 0825-11. It can replace distracting telephonic security reporting. Provides a full audit trail of the alarm process reduces human error possibility, provides location detail from time of check.
Betriebsleiter, Secur Solutions GmbH
Annoying routine messages to the central of each singular propriety become obsolete. Lone worker safety can be used for all co-workers, with just one system, optimally now.
With the receipt of a key from your client you accept a lot of responsibility as a security service. It is regretful when co-workers don’t see it that way and you may get into liability issues because of that. How can one prove that it was not themselves, who failed to place the key back as per instructions?
No problem with COREDINATE. Here each key movement is documented, and it can be checked at a later point to see exactly when and who took a key or gave it back.
With COREDINATE’s key management every key has a history. The complete history will always be available, every step can be backtracked to, which can mean a lot in liability questions. Make sure to keep safe and use COREDINATE!
Time spent reporting can be time lost running the business. Clients want reports, managers need reports and reports need data. With all components of your operations recorded in detail by your smartphone users, COREDINATE generates and dispatches all your reporting requirements and more.
Scheduled reporting: Daily, weekly, monthly reports dispatched automatically.
Triggered reports: Immediate report dispatch subject to dispatch rules triggered by a specific input.
Ad-hoc/on demand: As and when required, generate reports as and when required or requested.
Filter precisely to time / date / employee/ client site / client zone and so forth.
Time saving, accuracy of content, guaranteed dispatch to your report base – all done by COREDINATE and more so, a great way to present the work done on your client’s behalf.
Inhaber, SITRAC Sicherheitsdienste
With us the following situation was happening: we were taking about 4 hours per day to report events, do time recording, do area time recording, do employee acquisition. That was very inconvenient and expensive. Expense that we did not really want to roll over to our clients. COREDINATE is now taking over all these tasks, just faster than we did them before and with a clear overview for our clients.
As well as location finding in the event of an emergency situation, constant recording with GPS tracking ensures guards are where they should be, when they should be and act as a double guarantee of proof of presence.
With multiple filter possibilities to establish precisely the location of an employee, GPS tracking and monitoring as well as an essential component of LONE WORKER PROTECTION, is an essential management tool to give you real time vision over operations and operatives
Enhances your responsibility to health, safety and welfare at work, COREDINATE GPS can be your eyes in the field and in emergencies, enables accurate and speedy locating of your staff in real time.
Using the GPS feature gives me peace of mind over operations and operatives. A great visual check.
Step by Step view of all tasks, tours, patrols, incidents and checkpoint tagging recorded chronologically ensuring all components of operations are inputted digitally, easily and without distracting from the actual activities that are being carried out. Filter down to specify, or filter up to a broad overview.
At a glance you can see precisely what is happening, where it is happening and when it is happening. Furthermore, filter back in time to a specific time or date. Even if you are on the move, easily access the daily activities of you team from any device, any location at any time.
Betriebsleiter, Secur Solutions GmbH
„COREDINATE“ is a new and interesting tool, which every modern security service should use for orderly and clean bookkeeping of the operations within proprieties. At the same time it is the best solution available on the market for an optimal transparency towards your clients.
Replace traditional time sheets with accuracy. Record the work times easily with COREDINATE simply and faultlessly with different possibilities. On application Start-Up or at a specific checkpoint. Log exactly the work time start and equally, log off at the end of shift in the same manner. Automatically or manually. No more queries, no more illegible handwriting, no more late submissions and no more disputes.
Additionally, apply the same principles to a zone time and easily monitor time taken for various activities with our Zone Time Tracking.
Time saves, time tracked accurately and time to apply to other important activities and administrational work. No chasing for authentication signatures, just another optimization of your processes and an accurate account of work done for your billings process.
Betriebsleiter, Secur Solutions GmbH
The realtime transmission through the NFC points as well as the service time recording through the NFC employee cards are great facilitators for the quality of our processes.
Built in to COREDINATE is our flexible forms. Replace all and every paper process with digital customizable forms with easy input into smartphone or tablet. Even for bad typers, use the dictaphone possibility to input all detail.
With a range of possibilities, Signature, Photo upload, YES / No checkboxes, multiple choice and also the choice of standard output templates or your own personalized templates, it has never been easier to take the paper trail from the road, direct into the portal for instant view or dispatch.
Adding these smart forms as task lists and check sheets optimizes the work done, whether a maintenance tour, a health and safety welfare check, a complete site security audit, COREDINATE eliminates the need for paper and offers a clean seamless process to gather and dispatch information gathered in the course of a day.
There are not many employees, that work on-site, that are able to work without instructions, alarm plans or other documentation. It was frequent that confidential documents were left in the company car or a co-worker had to drag them around. The visual impression was not the best with the often-unkempt clipboard that was losing papers left and right.
What you have now is COREDINATE’s file manager. You can upload any files in the portal, sort out the clients to areas and even make those files available for the work smartphone.
100 files up to a volume of 15 MB per file are included as standard (Basic). If you need a higher volume of data, expand it to up to 300 files for only € 29 per month (Professional). For a data volume starting from 301 files (Enterprise) we would be pleased to make you an offer.
Your employees don’t need to carry all client-relating documentation with them under their arms, but instead they have it on their service devices, in their pocket. These documents and files are available for you right at the office as well.
The loss or forgetting your device is a thing that rarely happens, compared to a clipboard. And think about how much worse when you lose sensible data in writing! The data stored in the highly secured Cloud Storage is secure – and you may even get it recovered if needed.
You are able to select exactly which rights are attributed to who with COREDINATE. It is possible to do within the system or even within your customer base. One employee may only read checkpoint, the other may also enter the portal? The propriety manager should see both plants, but his co-workers only the plant where they are engaged at? No problem at all with COREDINATE!
As quickly as you can distribute rights to singular users you can also completely remove their rights from the system. One mouse click is enough for them to not even be able to log in anymore. Because COREDINATE does not store any data permanently on smartphones, that enables a higher degree of data protection.
It doesn’t matter how extensive COREDINATE’s features are, you are still the one in control. A few mouse clicks are all it takes to enable additional functions for your employees – and remove those that are unneeded. Like that every employee can see and use only what they need for their daily work. A narrow system that can be expanded as per need.
For most clients, you only really appear in their minds when it’s time for their monthly bill. It’s because security is not tangible enough, make a change and make it an experience for them! Give your customers access to the COREDINATE portal and set up what they should be able to see there. Maybe only the checkpoints scans or also the detected events? With COREDINATE, your clients always have a tailor-made system at their disposal.
The transparent and simple pricing model by COREDINATE makes sure that there are no potential inhibitions here. That’s because the number of applications is what matters, not the number of users.
Get yourself noticed between your competitors, through your transparency. The one who offers their clients a good view into their daily work, it makes the otherwise unnoticeable services tangible and it will bring about a new view of your security services. That will in turn increase their loyalty to you.
Geschäftsführer, SAS Schutzdienste & Beratung
The use of COREDINATE partly changed the way in which we work with clients, we don’t suffer from a flood of paper and the evaluation of reports on specific cut-off dates anymore. Our clients now also benefit from the access to “live” information about ongoing events and photo documentation.
COREDINATE is developed strictly in Germany and relies on servers that are exclusively in Germany. Because of that COREDINATE is subject to the strict German data protection, where we, in some aspects, even outdo the requirements. That is why COREDINATE is a proud member of the “Cloud Services Made in Germany” initiative.
Besides the data protection, COREDINATE is chasing the highest levels in the fields of reliability. All servers are geo-redundantly networked and the workload is redistributed in the case of failure of a single server – the chance of failure can be reduced to a minimum this way.
In conventional guard control systems, it was the order of the day that it took until reading the data that there was a number of bookings missing. Because of the real-time transmission through COREDINATE, the data is “secured” and is visible immediately. The strict adherence to data protection regulations makes it easier to introduce it to data protection managers and the work council.
Geschäftsführer, SAS Schutzdienste & Beratung
Clients appreciate their own encrypted access to the data, that is kept on a server in Germany.
Who needs such a feature in the days of WhatsApp? Anyone who does not want to mix business and private matters in order not to inadvertently provide third parties with sensitive information. Anyone who acts in accordance with current data protection laws and knows that COREDINATE also takes this issue very seriously.
The latest feature of the app allows you to write notifications at any time and to exactly schedule their publication. In addition to the publication period, you also define the groups of people who can read notifications or even write them. Sending attachments, a variable comment function and read confirmation are of course also included in the function. Control the rights to the notifications very simply in the COREDINATE portal.
If it is not possible to make a call or several people need to be informed about a certain topic, simply send a message. COREDINATE reliably reaches at the specified time the team members you selected.
Besides the main functionalities COREDINATE offers so many more advantages, your daily work is made easier and the quality of your services improves. That’s why you simply have to try COREDINATE!