COREDINATE Feature overview for Security


COREDINATE offers a wide array of choices and features that bring the work of your team to a higher level. Here is an overview.

Checkpoint Scans

The scanning of checkpoints is the most important functionality of a guard control system. But forget overly-expensive special gadgets, which your team has to additionally drag around with them – for COREDINATE it is enough to just have a smartphone with Android and NFC-Function, that you can use as a service mobile phone at the same time.

All scans are transferred into the Portal and are considered “secured” with that. Long gone are the days when you only found out when reading your data collector that half of the bookings are missing. If there is no data connection (e.g. in an underground car park), COREDINATE will save and transmit the scans as soon as reception is available again.

Your benefits

No more tedious collection and reading of handheld scanners in the future. COREDINATE transmits all data in real time and keeps it handy for you in the portal.

Client opinions on this feature:

It improved the workflow for us, we work a lot faster and more efficiently, because the data, that gets gathered through the phone application, is immediately available on the PC/Tablet and even available for our Clientèle to access. We have no need for a a data collector, where you can see the data only after the tour and the division manager and the customer can virtually follow where the guard is “live”.

Marcel Held

Managing Director, Held Security

Client opinions on this feature:

Through COREDINATE it was possible to keep our employees control steps/tasks on their smartphone always up-to-date. The patrols can be tracked in real time.

Uwe Moosmann

Managing Director, A.S. Advanced Security GmbH

Guard Tour Monitoring

As soon as your employee is logged in to the application, they can scan in checkpoints – there is no additional “click” required for that in the application. What you can do though, is to go a step further: Load as many tours as you want, take the checkpoints into a tour that you need to do and if you want you can even set a required sequence of checkpoints.

The progress of a tour can be followed live in the portal – at the same the employee can see their progress on site through the application. Everyone involved can have a real-time overview of which checkpoints were already completed and which are still missing.

Your benefits

When it’s getting close to shift end, it was easy to forget which checkpoints were scanned on the tour and which ones were still up, now you can tell at any time how far along you are. This gives you the opportunity to react on time and you do not have to try to do things correctly after reading the scanner at the end of the tour.

Incident Report

Do you remember about rain-muddled note, on which you tried to decrypt the hard-to-read handwriting of your co-worker, to try to find out what happened last night? Well, thankfully you do not have to suffer through that again. In the future your team can log incidents directly in the portal while on their tour. Take advantage of the Dictaphone functionality, then you don’t even have to type any texts and they will be added in the best possible English.

Following the motto “A picture tells more than a thousand words”, it is possible to attach photo evidence to the report, so you are reporting live through the portal. Completely on the side COREDINATE gathers the logged incidents for future reports in talks with clients.

Your benefits

Everyone knows this situation: An employee calls and needs a decision about an on-site event. If he logs the event with COREDINATE, it will only take a look into the portal and you will know what’s up. There will be no need to additional overtime to organize the events, because they are already logged in a clean way and can be sent on directly to the client – even automatically!

Client opinions on this feature:

Our employees took the tools in with open arms, all it took to convince them was the first damage report, because a picture can tell more than a thousand words for making observations, at least compared to situational descriptions.

Stefan Bühling

Head of alert reception and intervention agency, Pond Security Service GmbH

Client opinions on this feature:

In a direct comparison with other systems, COREDINATE sets itself apart through the intuitive usability of the execution logs and handling instructions. Along with that it is possible to have a swift and flexible connection through the online portal, so that we can react to the client’s requests.

Stefan Bühling

Head of alert reception and intervention agency, Pond Security Service GmbH

Tasks

Not rarely the security staff will take on small but important tasks on their tour. If those get forgotten, it is usually found out only after the shift ends through unhappy customers. With COREDINATE you can choose to add as many tasks as you want, or even set them to specific checkpoints. If your co-worker scans that control-point, the COREDINATE system will notify them of the task immediately.

These tasks can be time to a specific point in time as well (e.g. only Wednesdays after 9 pm) and will only appear when they need to be done. After that COREDINATE will require feedback – was the task completed? If yes, everything is okay, if not then an explanation will be required. And you see it all live in the portal.

Your benefits

The sentence “I forgot it.” or “I did not know.” are not something you will hear again, because COREDINATE reminds you of all outstanding tasks – and that at a time, when you are still able to do it, not only when your client notices.

Lone Worker Safety

Security work tends to be a lonesome business – working alone in often difficult conditions, at night, in a harsh environment and in any kind of weather. If your employee does not work with COREDINATE over a certain time limit, that you can simply set it up, it could be a sign that something bad happened. If the employee does not react to the early warning either, a so-called lone worker switch will go off.

In the case of an alarm, the application will set up a voice communication to a given number and, through a very clear alarm sound, make it easier to find the possibly injured person. In the portal the alarm will even be shown on a map, which can make the locating even easier; additionally initiated measures can be recorded directly to the alarm. If you wish, you may even receive an email with the last known location and checkpoint of the employee.

Your benefits

Our lone worker safety adheres to the strict regulation of the VDE V0825-11 and can even be subsidized by your professional association. Also good is that your team does not have to think about so many regular telephonic security reports from their co-workers – COREDINATE thinks for them and is a secure system to fall back on without any effort.

Client opinions on this feature:

Annoying routine messages to the central of each singular propriety become obsolete. Lone worker safety can be used for all co-workers, with just one system, optimally now.

Georg Gerzimbke

Managing Director, Secur Solutions GmbH

Key Management

With the receipt of a key from your client you accept a lot of responsibility as a security service. It is regretful when co-workers don’t see it that way and you may get into liability issues because of that. How can one prove that it was not themselves, who failed to place the key back as per instructions?

No problem with COREDINATE. Here each key movement is documented, and it can be checked at a later point to see exactly when and who took a key or gave it back.

Your benefits

With COREDINATE’s key management every key has a history. The complete history will always be available, every step can be backtracked to, which can mean a lot in liability questions. Make sure to keep safe and use COREDINATE!

Reporting

If you were so far used to get your data collectors from the propriety and to read it, before you could even access a single line of data, then we have some good news for you: With COREDINATE there is only a mouse click needed to receive a PDF file about checkpoint scans, events, tours and all other important data.

Through countless filters you are able to narrow down the data to the point where you will get only the relevant information about time frames, clients or employees. Can it get any more convenient and fast – and even without all the previously required reading!

Your benefits

The annoying gathering of data is over and done with. If a client calls, you have all the required information available in few seconds. If you wish, you can even send the important reports to your client automatically. A time saver, which you can count on!

Client opinions on this feature:

With us the following situation was happening: we were taking about 4 hours per day to report events, do time recording, do area time recording, do employee acquisition. That was very inconvenient and expensive. Expense that we did not really want to roll over to our clients. COREDINATE is now taking over all these tasks, just faster than we did them before and with a clear overview for our clients.

Andreas Ceccon

Owner, SITRAC Sicherheitsdienste

Client opinions on this feature:

The employees find the system pleasant and the possibility of realtime monitoring has made the decisions for clients easier to choose our security services.

Manfred Meisterjahn

Owner, Meisterjahn Security Werl

GPS Tracking

Especially when outside, like in big industrial areas or in open field monitoring, it is a big advantage when you can follow an employee’s route on a map. COREDINATE can do that and even saves the battery because of a special algorithm in the tracking – it has to survive through a shift after all.

Countless filter function support you with GPS-location tracking as well, so that you can reduce the amount of data significantly. The affected client or the important tour can be found fast this way. If you do not want to have tracking enabled, it can be deactivated and completely hidden.

Your benefits

Especially in emergencies it can be invaluable to know where your co-workers are. It doesn’t matter if it is about reacting as fast as possible after an incident or to see with one look, which co-worker could get to the location of a break-in the fastest: You can count on COREDINATE.

Guard Book

Wouldn’t it be practical if someone added all the important inputs during the shift automatically? With COREDINATE you have this personal “assistant” at your disposal. Every activity by your employee, so with detected events, completed tasks or singular checkpoint scans will be recorded in the background automatically.

The biggest advantage is that the guard book fills up in real time and shows inputs chronologically – you are basically able to see the shift step by step. Or are you interested just in specific topics? Great, then just use one of the multiple filters available in the portal.

Your benefits

The parallel leading of a guard book is not necessary with COREDINATE, you won’t even need to leave the propriety to take a look at the guard books! COREDINATE writes with you, in real time, and you can see all the entries in our portal – because the portal is directly connected to the internet browser, you can use it anyplace in the world.

Client opinions on this feature:

„COREDINATE“ is a new and interesting tool, which every modern security service should use for orderly and clean bookkeeping of the operations within proprieties. At the same time it is the best solution available on the market for an optimal transparency towards your clients.

Georg Gerzimbke

Managing Director, Secur Solutions GmbH

Client opinions on this feature:

The realtime transmission through the NFC points as well as the service time recording through the NFC employee cards are great facilitators for the quality of our processes.

Georg Gerzimbke

Managing Director, Secur Solutions GmbH

Time Tracking

Everyone knows them and no one in payroll wants to have anything to do with them: time sheets. There is always some kind of issue with them, wrongly filled out or written with an unreadable handwriting – and even handed in too late. It sure helps that COREDINATE can help take over this function as well. Not only will you be able to record the work times of your employees, but even the exact time spent in what area. Doesn’t it sound good, for the optimizing of your team patrols, to know how long they were actually on-site and for the estimation of the control for the client?

How the actual recording of working hours and times runs is decided by you. Your team can either manually enter the times through the application or COREDINATE cuts off at the checkpoint of your choice. Can’t get more comfortable, really!

Your benefits

There won’t be any late, handwritten timesheets, handed in too late. COREDINATE has more than just automatic recording, but even offers functions to export the records. You can export the working hours of your team as a CSV-file and then make your own calculations in excel (or similar programs).

Flexible Forms

Does your team take over small tasks when they do their tours? Then say goodbye to the clipboard and the paper forms. With COREDINATE you are able to replace every existing form easily and make them available on smartphone or tablet.

The created forms can be attached to the specific task, where you can add a reminder through COREDINATE. Example: Your employee scans a checkpoint in the boiler room and the task “Read water meter” will open up together with the right check list that they can fill out. Bigger forms actually even look good on small smartphones, because COREDINATE always works “responsive”.

Your benefits

Paper forms and check-lists are a thing of the past – it is enough to just have the COREDINATE application on your work smartphone. By adding required fields, you avoid only partly filled out check-lists as well. Naturally you can see all the input data, as per usual, in our portal – in real time!

File Management

There are not many employees, that work on-site, that are able to work without instructions, alarm plans or other documentation. It was frequent that confidential documents were left in the company car or a co-worker had to drag them around. The visual impression was not the best with the often-unkempt clipboard that was losing papers left and right.

What you have now is COREDINATE’s file manager. You can upload any files in the portal, sort out the clients to areas and even make those files available for the work smartphone.

  • Easy Drag and Drop use
  • Except for EXE and MSI files, all other data formats are supported (e. g. PDF, DOC or even Videos)
  • Sort the files for your whole company or just for a specific client or area.
  • Decide if your team will have access through the smartphone
  • Even enable files to be accessible offline

With the free basic package, you have 5 files with up to 15MB per file available. If you require more space, you are able to increase the amount by 10, priced at £/€/$ 10  per Month – it scales.

Your benefits

Your employees don’t need to carry all client-relating documentation with them under their arms, but instead they have it on their service devices, in their pocket. These documents and files are available for you right at the office as well.

The loss or forgetting your device is a thing that rarely happens, compared to a clipboard. And think about how much worse when you lose sensible data in writing! The data stored in the highly secured Cloud Storage is secure – and you may even get it recovered if needed.

Extensive Rights System

You are able to select exactly which rights are attributed to who with COREDINATE. It is possible to do within the system or even within your customer base. One employee may only read checkpoint, the other may also enter the portal? The propriety manager should see both plants, but his co-workers only the plant where they are engaged at? No problem at all with COREDINATE!

As quickly as you can distribute rights to singular users you can also completely remove their rights from the system. One mouse click is enough for them to not even be able to log in anymore. Because COREDINATE does not store any data permanently on smartphones, that enables a higher degree of data protection.

Your benefits

It doesn’t matter how extensive COREDINATE’s features are, you are still the one in control. A few mouse clicks are all it takes to enable additional functions for your employees – and remove those that are unneeded. Like that every employee can see and use only what they need for their daily work. A narrow system that can be expanded as per need.

Client opinions on this feature:

The use of COREDINATE partly changed the way in which we work with clients, we don’t suffer from a flood of paper and the evaluation of reports on specific cut-off dates anymore. Our clients now also benefit from the access to “live” information about ongoing events and photo documentation.

Mario Poser

Managing Director, SAS Schutzdienste & Beratung

We make it happen: Access for your clients

For most clients, you only really appear in their minds when it’s time for their monthly bill. It’s because security is not tangible enough, make a change and make it an experience for them! Give your customers access to the COREDINATE portal and set up what they should be able to see there. Maybe only the checkpoints scans or also the detected events? With COREDINATE, your clients always have a tailor-made system at their disposal.

The transparent and simple pricing model by COREDINATE makes sure that there are no potential inhibitions here. That’s because the number of applications is what matters, not the number of users.

Your benefits

Get yourself noticed between your competitors, through your transparency. The one who offers their clients a good view into their daily work, it makes the otherwise unnoticeable services tangible and it will bring about a new view of your security services. That will in turn increase their loyalty to you.

Strict data privacy – highly reliable

COREDINATE is developed strictly in Germany and relies on servers that are exclusively in Germany. Because of that COREDINATE is subject to the strict German data protection, where we, in some aspects, even outdo the requirements. That is why COREDINATE is a proud member of the “Cloud Services Made in Germany” initiative.

Besides the data protection, COREDINATE is chasing the highest levels in the fields of reliability. All servers are geo-redundantly networked and the workload is redistributed in the case of failure of a single server – the chance of failure can be reduced to a minimum this way.

Your benefits

In conventional guard control systems, it was the order of the day that it took until reading the data that there was a number of bookings missing. Because of the real-time transmission through COREDINATE, the data is “secured” and is visible immediately. The strict adherence to data protection regulations makes it easier to introduce it to data protection managers and the work council.

Client opinions on this feature:

Clients appreciate their own encrypted access to the data, that is kept on a server in Germany.

Mario Poser

Managing Director, SAS Schutzdienste & Beratung

Besides the main functionalities COREDINATE offers so many more advantages, your daily work is made easier and the quality of your services improves. That’s why you simply have to try COREDINATE!